The association bears the name “INTERNATIONAL FREIGHT RAIL BUSINESS ASSOCIATION (IBS), eV”.
The Association has its seat in Berlin and has been entered into the Register of Associations of the District Court of Berlin-Charlottenburg.
The INTERNATIONAL FREIGHT RAIL BUSINESS ASSOCIATION (IBS), e. V. has the objective of creating frame conditions that make it possible to promote the position of the interested railway freight companies and the improvement of the conditions of competition for rail transport in Europe in general. The association focuses its activities mainly on the following task complexes:
Promoting and improving the performance of rail transport, Standardize and simplify the business and legal bases for the European rail freight transport, Bundling of demand by users of the European railway freight transport (shippers / operators and freight forwarders) at policy and service provider of rail transport in close collaboration with the Association UIRR, Promoting the role of freight forwarders and logistics companies as organizers of complex transport solutions in consideration of rail, especially in wagon load traffic, Influencing policy decisions in favor of the system transport rail, Contact partner for the European and national transport policy and the shippers, Cooperation with others interested in the rail freight transport associations and organizations.
Companies, acting as customer, operator or service provider in the European rail freight may be included as members of IBS. The request for membership must be made writing to the board or a board member of IBS. The board of IBS decides by simple majority on the admission of members.
Withdrawal of Members
A member may at any time by written notice to the Board leave the association. Annual membership fees already paid will not be refunded. If the written notice is passed to the Board after 31 March of the current year the payment of annual fee is to be made.
Each member of the IBS has, when voting, even if it is represented by more than one person, one vote. If a member of the IBS represented by several persons, the voting person should be appointed before the vote.
Bodies of the Association
Bodies of the association are the Executive Board and the General Assembly. By decision of the General Assembly, other organizational bodies, especially working groups with specific tasks, can be installed.
Board of the Association
The General Assembly elects a Board with a simple majority of members present for a period of 2 years. The Management Board shall be composed of a chairman and a maximum of 4 board members with separate area of responsibility. The allocation of responsibilities between the elected members of Board shall determine on its own. The chairman is the Board representative within the meaning of § 26 BGB. He represents the association judicially and extrajudicially. He is responsible for organizing events of the association and working out of related transcripts. The Management Board provide the association activities unsalaried and operate in accordance with the Statue of association. The General Assembly decides by a simple majority of present members over the discharge of the Board.
The general meetings are held at least twice a year. At the request of at least one third of the members an extraordinary general meeting will be convened. The convening of the extraordinary general meeting by the Board is to execute in written form within a period of one month after the receipt of the request along with the announcement of the agenda. The General Assembly decides amongst other things
• the amount of the membership fee to the proposal of the Board,
• the level of reimbursement for IBS services to member companies and third parties in the amount of > 1.000 euros / year,
• Amendments to the Statutes and other fundamental documents of IBS,
• Dates and venues of the General Assembly,
• Other key measures of the Association on a proposal of the Board.
About the General Assembly is by the chairman or his deputy to work out of a signed transcript. Contradictions of the members to the transcript must be notified within 14 days after disclosure of the minutes at the signatory.
The General Assembly and the Executive Board may establish working groups on selected topics to achieve the objectives of the association.
The General Assembly and the Executive Board may appoint individual members as representatives of the Association for special targets.
It shall pay an annual membership fee, the amount of will be decided in the General Assembly by a simple majority of the members present.
Payment of operational costs
Operational costs of IBS which incurred by individual members firms will be paid by a flat-rate reimbursement to the respective member companies. The amount of such flat-rate reimbursement (over 1.000 euros / year) shall be proposed by the Board and to decide by the General Assembly. Reimbursements below 1,000 euros / year approved the chairman of the board.
Amendments of Statute
Amendments can only be made with 2/3 majority of the members present, voting. It must be present at least half of the members.
Fiscal year is the calendar year.
Disputes between the association and the association members and between the association members themselves are to decide in exclusion of the legal process by the General Assembly. Prior opinion of the general assembly the judges’ decision can not be taken.